DATA MIGRATION PLAN
Advanced Data Migration Plan
Multiple Construction Project Share Drives to Oracle Aconex
Seamless. Accurate. Structured. Future-Ready.
Project Objective
Migrate all project documents/data from multiple shared drives into Oracle Aconex with zero critical data loss, high accuracy, minimal disruption, and full user adoption.
Step-by-Step Execution Plan
Step 1: Executive Kickoff & stakeholder alignment with all Document Control Managers.
Step 2: Conduct project-wise workshops to gather folder structures, numbering systems, and metadata requirements.
Step 3: Perform shared drive audit and identify duplicates, obsolete files, and missing revisions.
Step 4: Cleanse and standardize all files before migration.
Step 5: Configure Aconex folder structure, metadata, workflows, and permissions.
Step 6: Execute pilot migration and validate.
Step 7: Run wave migrations project-by-project.
Step 8: Conduct user training, cutover, go-live, and hypercare support.
1. Project Data Collection Form
| Project Name | DC Manager | Total Files | Folder Count | Status |
|---|---|---|---|---|
2. Stakeholder Meeting Register
| Date | Meeting Type | Attendees | Actions | Owner |
|---|---|---|---|---|
3. Document Audit Checklist
| Check | Status | Comments |
|---|---|---|
| Duplicates Removed | ||
| Obsolete Files Removed | ||
| Metadata Verified |
4. Metadata Mapping Matrix
| Old Source | Old Field | New Aconex Field | Description |
|---|---|---|---|
| Drawings | Drawing No | Document Number | Unique ID |
| Rev | Rev | Revision | Revision Number |
5. Risk Register
| Risk | Impact | Mitigation |
|---|---|---|
| Missing Files | High | Backup + Validation |
| Incorrect Metadata | High | Dual Verification |
6. Training Attendance Sheet
| Name | Role | Module | Completed |
|---|---|---|---|
7. Migration Progress Tracker
| Project | Files Planned | Files Migrated | % Complete |
|---|---|---|---|
8. Cutover Checklist
| Task | Owner | Status |
|---|---|---|
| Freeze Legacy Drive | ||
| Final Backup | ||
| Enable Aconex |
9. Go-Live Signoff
| Name | Role | Signature | Date |
|---|---|---|---|
Deployment Instructions
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