DOCUMENT CONTROL MASTER BOOK

Construction | EPC | Oil & Gas | ISO | QA/QC | EDMS | DMS

Overview Workflow Registers Forms Training Audit Downloads

Chapter 1 – Document Control Overview

Document Control is the systematic management of documents throughout their lifecycle including creation, review, approval, distribution, revision, storage, retrieval, archiving, and final disposal.

This system supports:

• Construction Projects
• Engineering Deliverables
• EPC Contractors
• Oil & Gas Documentation
• QA/QC Compliance
• ISO Controlled Documents
• EDMS/DMS Corporate Systems

Chapter 2 – Full Document Workflow

Stage	Description	Responsible
Document Creation	Prepare drawing, report, method statement, etc.	Engineer
Internal Review	Technical checking before submission	Lead Engineer
Approval	Manager approval before issue	Project Manager
Transmittal	Official issue to client/consultant	Document Controller
Revision Control	Track updates and comments	Document Controller
Archive	Final closeout storage	DCC Team

Chapter 3 – Master Registers

Register Name	Purpose
Master Document Register	Track all project documents
Drawing Register	Engineering drawing tracking
Transmittal Register	Outgoing submissions record
Incoming Register	Received client/vendor documents
RFI Register	Requests for Information
NCR Register	Non-Conformance Reports
MIR Register	Material Inspection Requests
IR Register	Inspection Requests
Method Statement Register	Site activity approval tracking
Closeout Register	Final project handover documents

Chapter 4 – Standard Forms

Form Name	Use
Document Transmittal Form	Formal document submission
Drawing Submission Form	Drawing issue control
RFI Form	Clarification requests
NCR Form	Quality non-conformance reporting
Submittal Log Sheet	Track approval process
Revision History Sheet	Revision tracking
Document Receipt Acknowledgement	Proof of receipt

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Chapter 5 – Document Controller Training Modules

Module	Topic
Module 1	Introduction to Document Control
Module 2	Engineering Document Numbering
Module 3	Transmittal Management
Module 4	Revision & Version Control
Module 5	Aconex / EDMS / SharePoint
Module 6	ISO Compliance & QA Documentation
Module 7	Final Handover & Closeout

Chapter 6 – Audit Checklist

Checklist Item	Status
Approved Document Numbering System	Yes / No
Revision Control Maintained	Yes / No
Latest Approved Drawings Available	Yes / No
Transmittal Log Updated	Yes / No
Closeout Documents Ready	Yes / No
Archive Procedure Implemented	Yes / No

Chapter 7 – Download Center

Available Downloads:

• Master Document Register Excel
• Drawing Register Template
• RFI Register Format
• NCR Register Format
• Method Statement Log
• Inspection Request Register
• Project Closeout Checklist
• ISO Audit Checklist
• Document Controller Interview Questions
• Aconex Training PDF

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